The packing list serves a more logistical purpose with emphasis on the physical description of the goods being transported. While the information required on both documents are extremely similar and both are issued by the seller/exporter, the two documents serve very different purposes. It is of vital importance that the transaction and shipment information listed on the commercial invoice correspond to that on the packing list. Date of exportation, means of transport, and final destinationĭifference between commercial invoice and packing list.Incoterm under which the merchandise has been sold.Information related to the shipping of the merchandise Importer/buyer’s tax identification number (eg.Importer/buyer information (name, address, phone number, etc.).Exporter/seller’s tax identification number (eg.Exporter/seller information (name, address, phone number, etc.).Information related to the exporter and importer Whichever template you choose, ensure that the following details are included: While there is no fixed commercial invoice format, most of the information required is very similar and standardized across all templates. There are plenty of commercial invoice templates and samples to choose from online. Which is the best commercial invoice template? When filling out a commercial invoice, it is extremely important to make sure that information is clearly and accurately filled out. Signature - The signature, title and date of the shipper is required.Information required on a commercial invoice for shipping Insurance - Charge, if any, for insurance. Quantity - Total quantity of individual item.įreight - Charge, if any, for transportation. Non-value research samples must have a minimum unit value of $1.00. Item & Description - List details of any items here. E.g., Samples are for scientific research or teaching, not for commercial resale or use. Notes - List any shipment or delivery instructions here. of Packages - Total number of packages/boxes in shipment.
“Prepaid” or “Collect” are common entries. Terms of Freight - May be covered in “Terms of Sale” declaration. Terms of Payment - Conditions and terms of payment agreed upon by exporter and purchaser.
A common selection is FOB (Free on Board). Terms of Sale - Also referred to as Incoterms. Shipment Tracking No - Shipment Bill of Lading, Airway Waybill or Courier Tracking Number, if any.įinal Destination - Country the goods are being shipped to.Įxport Route / Carrier - Company or route used to ship the goods. Invoice No - Commercial invoice number assigned by the exporter.Ĭustomer PO No - Reference number for order assigned by the customer.Ĭurrency Used - Currency used to calculate totals listed on the commercial invoice.Ĭountry of Origin - Country the listed merchandise originated from. Typically, the shipper information, recipient information, country of origin and shipment details along with a date and signature.Ĭonsignor/Shipper/Exporter - The name and address of the person/company shipping or exporting the goods listed on the commercial invoice.Ĭonsignee/Importer - The name and address of the person/company the listed goods are being sent to.ĭate - Date the shipment is being exported. What is required on a commercial invoice form? Save each commercial invoice form as a new file to avoid errors.Ī commercial invoice is typically required when selling and shipping products internationally to be used as a customs declaration. The printable template allows you to save any information you type into the commercial invoice form. Commercial invoice is an international shipping document to be completed by Trent personnel arranging to import scientific samples from non-commercial vendors (universities, colleges research centres etc.)